Assessment Validation Procedure

Purpose. This procedure explains how a scheduled validation session is prepared, conducted, reported and closed out.

1.Preparation

Six weeks before the scheduled date the Lead Assessor confirms the validators from the trainer matrix, checking independence and currency, and books the session. Four weeks before, the Learning Design Manager provides the current tool, mapping and unit of competency, and Student Services extracts the sample of completed assessments using the sampling table in the validation policy.

2.Sample

The sample must be drawn at random from all learners assessed in the unit in the period, across trainers, sites and modes, and must include both competent and not yet competent outcomes where they exist. The sample size is set by the sampling table and recorded in the validation schedule.

3.Session

The validation lead opens the session by confirming the scope, the tool version and the sample. Validators first review the tool against the unit and mapping, then review each sampled assessment against the rules of evidence and the principles of assessment, then compare judgements between assessors. Findings are recorded as they are agreed.

• Tool review: does it assess every requirement of the unit
• Sample review: does the evidence support the decision
• Judgement review: are decisions consistent across assessors
• Recommendations: tool, practice, training

4.Report

The validation lead completes the Assessment Validation Report Template within five business days, including the attendance, sample, findings, recommendations and actions. The report is signed by all validators and filed with the validation schedule record.

5.Actions

The Lead Assessor enters actions in the validation schedule with owners and due dates. Tool changes go to the Learning Design Manager for a new version. Practice issues go to the Training Manager. Unsupported decisions go to Student Services for reassessment arrangements. The record is closed only when every action is verified.

6.Reporting

Validation outcomes are summarised to the quality committee each quarter and feed the continuous improvement plan.